Tuesday, May 12, 2009

Legal-sized documents

From: Bev
DearMYRTLE,
Thank you so much for your blog and wonderful "Finally Get Organized Checklists". I love researching my family history, but the organization always bogs me down, frustrates me. It gets to a point where I can't deal with it.

My question is how do you handle over sized documents in your binders? Many of the estate papers I've collected are on legal size paper and I'm not sure how to put them in the archival sleeves. Thanks for your help!

DearBEV,
Never give up, kiddo. You are NOT powerless over paperwork. Ol' Myrt here also has several important files that are legal-sized. Indeed, one may purchase legal sized binders and page protectors at any local office supply stores, though admittedly these are more expensive than the usual 8.5 x 11 inch. What I've done is create binders for each of my Union Civil War pensioners, since the files are big enough to fill a typical binder.

Back in the 1980s, Ol' Myrt's census record research was done when only those over sized 11 x 17 inch wet paper copies were available. At that time, I folded the copy before placing it in a regular page protector and binder. For those of you following the May 2009 checklist, scanning such larger documents will be difficult, but not impossible because the usual home office scanner is legal size at most. Rather than attempt to scan both sides of these larger pages and combining them using PaintShop Pro or Photoshop Elements, it is easier for me to obtain a new digital copy of these census pages from Ancestry.com than it is to

For less important legal sheets, how about using the reducing capability of your scanner/printer/copier to create smaller version of the document. This should work out fine except where the original has extremely small font, such as a newspaper column that runs the length of the page.

By the way, Ol' Myrt here learned the concept of using standard 8.5 x 11 inch paper from Bill Dollarhide. He recommended we stop writing quick research notes on the back of an envelope or a sticky note. See Bill's Managing a Genealogical Project available from our friends at Genealogical Publishing.

Happy family tree climbing!
Myrt :)
DearMYRTLE,
Your friend in genealogy.
Myrt@DearMYRTLE.com

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© 2009 Pat Richley All Rights Reserved.
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