Tuesday, April 10, 2007

Right of Privacy for living folks & Book Printing Workshop

From: Zwriffe@aol.com
I am trying to learn enough with FTM to produce a family book with photo pictures. I want to make my primary book to have as many names and pictures I have for my family and I want to keep as much as possible for my children and the nieces and nephews. I have more old photographs and pictures than anyone living and I want my family to see some of these things.

I realize this is showing more current names and dates than is acceptable for publication in genealogy circles. How [can I get from] the "complete" book I want for my children [a pared down version] that can be given to some libraries?

Can this be done in one process or do I have to make two completely different books?

I have not been able to get much help from here in Sun City Center, FL because no one knows too much about how to do it, although several are wanting information. So far they have not found anyone willing or able to direct a group.

Can you give me some help or direction?

Throughout the years, various members of the Manasota PAF Users Group have shared results of their book-creating efforts using such programs as FTM Family Tree Maker, PAF Personal Ancestral File, and GenBook. Their work has been as formal as preparing pages for library-quality binding; and as cost-effective as printing & stapling ten-page bios on original immigrant ancestors. Since creating a publication to share the story with family members and other researchers is the ultimate goal of family historians, the topic of choosing content for publication bears exploring once again.

The reasoning behind this is the index must reflect names in the book. In other words, merely omitting to print the pages with details about living folks won't solve the problem. You wouldn't want to have to go through the index and cross-out the names of living individuals unless you want your book to look like it has been censored by the FBI.

For book donations to public libraries it is important to protect the right of privacy of living folks. Fortunately, every mainstream genealogy management software program allows for selection of individuals to include before printing. One choice is to eliminate info on all living individuals, and that choice is just a mouse-click away. Another method is to create four books, one on each of your grandparents. These could be combined into 1 publication, with 4 sections.

FIND OUT WHAT OTHERS ARE DOING: You are right to discuss this with others in your society, as each will have their own take on the subject. But maybe a different approach will affect more favorable responses. You have clearly identified a need, and since no one person can "know it all" why not volunteer to chair an open discussion "show and tell" workshop?

The idea is to have people create actual book print-outs and bring them to the workshop for discussion and hands-on inspection.

1. Contact your local society board members to discuss the plan and arrange a date. I suggest that with South Bay's large "snow bird" contingent you might ask for time on next winter's calendar.

2. Make 1/3 page flyers about the project and distribute at all meetings between now and the scheduled workshop date.

3. Compose an announcement for the society's newsletter & send a copy to the society's webmaster.

4. Invite others to actively participate by having them create several "experimental" book printouts using their various genealogy programs. Look for folks who use Legacy, Reunion, Ancestral Quest, Family Tree Maker, Roots Magic, PAF, PAF Companion, The Master Genealogist and so forth. See if GenBook by Rex Clements is still viable, as I have preferred that genealogy book-creating software for years.

5. Consider that you'll probably have 5-6 active "show and tell" participants. The rest of the attendees will be learning from the mistakes and triumphs of the active participants.

6. Ask each active participant to speak 5 minutes on the good and bad options they encountered during the process, with a 2 -minute question and answer period to follow.

7. Prepare 5 scanned images (for computer projector) or 5 transparencies (for overhead projector) of pertinent pages from each participant's publication, so everyone attending may better visualize the results of each particular software program's book printing options.

8. After sharing, ask each active participant to move his printouts to his/her designated display table, and remain in that vicinity to answer questions and discuss possibilities during breaks and such.

9. Arrange for 30 minutes during the end of the meeting for people to visit the various display areas and ask questions of various active participants.

1. Check local "quick print" facilities for price sheets and binding option costs. Ask for flyers to distribute at the workshop.

2. Obtain details from print-on-demand publishers such as lulu.com.

3. Create handouts and provide information to your webmaster, so participants and other members of your society will be able to refer to this information in the future.

1. Check with your local public library about policy & procedure.

2. Books donated to certain genealogical society libraries may require the use of a society-specific numbering system. Obtain details from the NGS National Genealogical Society, NEHGS New England Historic Genealogical Society if you plan to donate a copy of your work to either of these societies.

3. Your local LDS Family History Center may have the "Permission to Microfilm" form which should accompany a book donation to the Family History Library. If not, compose a sample letter to share with workshop participants. This letter should contain your signed authorization to microfilm and digitize your publication.
Family History Library
Attn: Family Book Donation
35 North West Temple Street
Salt Lake City, Utah, 84150-3400

Remember the phrase "we get by with a little help from our friends?" Holding such a "show & tell" workshop follows that line of thinking, and provides a forum for discussion among the genealogists in your community. Good luck! Ol' Myrt wishes she could attend and values her honorary membership status with your society.

Happy family tree climbing!
Myrt :)
Your friend in genealogy.


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