Hybrid Society Meetings


Hybrid Society Meetings Compendium
(updated 2 August 2021)

Cousin Russ and DearMYRTLE present a plan to aid progressive societies who recognize limited in-person meeting attendance can be augmented by a virtual component.

Hybrid Society Meetings - Intro  (12 min 17 sec video)
Moving forward, we aim to support society leadership's embracing technology to produce hybrid meetings, special interest groups, courses and classes. The embedded video is the introduction to a series of short training videos to guide transition to successful hybrid meetings.

Meeting or Webinar? (12 min 50 sec video)
Meetings are great for collaboration, useful in a classroom or institute setting. Meetings tend to be more formal, and do cost additional $$.

Recording (4 min 14 sec video)
Society leadership must set policy for recordings, allocate private space for members-only access. Considerations are outlined in this episode.

Speaker Contracts (16 min 45 sec video)
Most speakers will permit recording with private access, for a specified period of time. Since you society leadership has already made plans, it makes negotiating much easier.

Equipment (18 min 18 sec video)
no expensive equipment required. Minimum 1. Laptop 2. Additional external webcam (Logitech C920) 3. Lapel mic (for in-person presenter) 4. Tripod (optional).

Room Layout (19 min 5 sec video)
Fortunately the recommended "dry run" a week before will clear up concerns for setting up the equipment for both in-person and virtual attendees and speakers. 

Social Media (28 min 43 sec video)
21st century societies take advantage of social media platforms to share info about upcoming events. Cousin Russ and I discuss avoiding redundant posts with ideas for sharing various facets of a scheduled hybrid meeting. Fresh content = a reason to post The link to the Pew Research Center's detailed report titled "Social Media Use in 2021" is: https://www.pewresearch.org/internet/2021/04/07/social-media-use-in-2021/

Setting Up Zoom - COMMING SOON!

If you value the interactive genealogy and journaling education provided in DearMYRTLE webinars, meetings, and videos, please consider donating. Thank you in advance. 

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